We event planner structures an event, coordinate all of the moving parts, and makes sure everyone has a good time. Also called convention and meeting planners, we do everything involved in making sure these events go smoothly, including choosing locations, hiring caterers, entertainment, and other vendors. We may also arrange lodging and transportation for attendees.

Organizations, businesses, and individuals often rely on the services of event planners to coordinate conventions, business meetings, trade shows, and private parties.

Event Planner Duties & Responsibilities

This job requires candidates to be able to perform duties that can include but are not limited to the following:

• Meet with event stakeholders to gain an understanding of the event’s purpose and goals
• Outline the scope of the event, including time, date, location, and budget
• Scout and inspect event venues
• Work with vendors to get bids and determine best fits for the budget and goals of the event
• Negotiate and manage vendor contracts
• Coordinate event logistics and services, including technology and equipment needed to run the event, food, drinks, transportation, lodging, and more
• Manage the budget and ensure event stays within guidelines; ensure vendors are paid

 We plan and coordinate every single detail of an event for our employers or clients. What that includes, exactly, can depend on the size and type of event.

Work Environment

We spend time both in and out of our offices. We  often travel regularly to event sites and venues in the time leading up to the events and during the events themselves. The work can be fast-paced and demanding since an event planner must coordinate several aspects of an event at once.